Grant Request Guidelines
All requests for grants must comply with the
requirements voted on and approved by the Memphis
Area Master Gardeners Inc. (MAMG) Board
1.) A standard Grant Request Form will be used. It will be available on the public side of the
MAMG website and at the MAMG office (Shelby County Extension Office, 7777
Walnut Grove Road, Suite B Box 21, Memphis, TN
38120). The form can be filled out online and forwarded to the current
Chairperson of the Grants Committee via an email address listed on the public
side of the MAMG website. Or it can be
printed, filled out and mailed to MAMG at the address listed above, to the
attention of the current Chairperson of the Grants Committee. Grant requests will be accepted and reviewed
continually as they are received throughout the calendar year.
2.) Based on information presented by the Grants
Committee, the MAMG Executive Board will review and recommend for approval or
denial all grant requests. Grant requests in excess of $200 must be
additionally approved by MAMG membership.
3.) Grants will be awarded to 501(c) 3 and 501(c) 4
not-for-profit organizations. All organizations must be within Shelby County.
4.) Any organization that is making a request for a
grant shall complete the Grant Request Form, including, amongst other required
information, the following information:
The name, mailing
address, physical address if different from the mailing address, and phone
number of the requesting organization; its not-for-profit status, or
association with a school, library, not-for-profit or government entity; its
Employer Identification Number (EIN); and the name, phone number and email
address of the organization’s contact person.
An explanation of
how the requesting organization’s proposed project fits within the mission of MAMG.
Budget for the
proposed project to include any bids received for work to be done. Screenshots
from retailers should be included for the prices of major items which need to
be purchased. Donations-In-Kind should also be reported if applicable.
information that MAMG should consider in making a decision about the requested
4.) The current
Chairperson of the Grants Committee will notify the requesting organization if
their request has been approved or denied.
The current Chairperson of the Grants Committee will submit the monetary
request to the MAMG Treasurer for disbursement if approved.
5.) All requests will be considered a “one time only”
grant and will not become part of MAMG’s annual budget, unless voted on and
approved by the MAMG Executive Board and membership. One grant request is allowed per year. The grantee
may submit for a grant request in subsequent years.
6.) Projects must be completed within three months of
funding. If more time is required, the grant recipient must request it in
writing. The Chairperson of the Grants Committee should respond in writing.
7.) If the project is not finished within three months
and there is not a request approved by the MAMG Executive Board for more time,
all grant money must be returned by the grantee to MAMG.
8.) The grantee must furnish a Completed Project
Report to MAMG when the project is finished. The report must include pictures
of the project along with all receipts for purchased materials. Additionally,
the grantee must present in-person the completed project to the MAMG membership
unless the MAMG Executive Board deems it unnecessary due to the nature of the
grant (i.e. if there was not a physical product emanating from the grant.)
9.) The grantee should use its best endeavors
to the public that the project was made possible by MAMG grants by signage or
other printed communication.