Grant Request Guidelines

The Grants Committee administers all requests for grants from outside organizations and individuals to be used for community horticultural education.

A standard Grant Request Form must be used. It will be available on the MAMG website, and at the MAMG office (Shelby County Extension Office, 7777 Walnut Grove Road, Suite B Box 21, Memphis, TN 38120). The Form may be filled out online and forwarded to the current Chairperson of the Grants Committee via an email address listed on the public side of the MAMG website. Or it can be printed, filled out and mailed to MAMG at the address listed above, to the attention of the current Chairperson of the Grants Committee. Grant requests will be reviewed, as they are received, during January 1 –October 31 of each calendar year.

Grants may only be awarded to 501(c) 3 organizations and 501(c)4 organizations (as long as the donation to a 501(c)4 is restricted to a charitable purpose that aligns with the organization’s mission and does not violate MAMG’s 501(c)3 nonprofit eligibility), provided however, that such recipient organizations are engaged in promoting environmental stewardship, non-commercial food production, or human health and well-being through residential and consumer horticultural education to the citizens of Shelby County, Tennessee. All grant recipient organizations must be in Shelby County, Tennessee. No grant will be awarded to any individual, nor to any entity for a purpose that falls outside of MAMG’s statement of purpose as expressed in the MAMG Bylaws.

  • Any organization that is making a request for a grant shall present the following information on the Grant Request Form:
    The name, mailing address, physical address if different from the mailing address, and phone number of the requesting organization; its not-for-profit status; its Employer Identification Number (EIN); and the name, phone number and email address of the organization’s contact person.
  • An explanation of how the requesting organization’s proposed project fits within the MAMG’s statement of purpose as expressed in the MAMG Bylaws, and the mission of the Tennessee Extension Master Gardeners
  • The amount requested, along with a line-item budget that includes a time line as to when the monies will be expended if the grant is awarded. The budget for the proposed project must include any bids received for work to be done, and/or screenshots from retailers that include anticipated prices of major items which need to be purchased. Donations-In-Kind should also be reported, if applicable.
  • Any additional information that MAMG should consider in making a decision about their requested grant.

All requests will be considered a “one time only” grant. One grant request is allowed per year. The requesting organization may submit for a grant request in subsequent years. Projects must be completed within three months of funding. If more time is required, the grant recipient must request it of the Executive Board, prior to the exhaustion of the three-month period, in writing. The Executive Board should respond in writing. If the project is not finished within three months and a request for more time is not granted by the Executive Board then all grant money must be promptly returned by the grantee to MAMG.

The grantee must furnish a Completed Project Report to MAMG when the project is finished. The report will include pictures of the project along with all receipts for purchased materials. Any grant money not used in the approved project must be returned promptly to MAMG. Additionally, the grantee must present the completed project to the MAMG membership unless the Executive Board deems it unnecessary due to the nature of the grant (i.e. if there was not a physical product emanating from the grant. MAMG expects that the grantee will use its best endeavors to identify to the public that the project was made possible, in full or part, by an MAMG grant, by signage or other printed material.

For additional information contact:
Robert Hollingsworth – Grant Committee Chair
Email Robert Hollingsworth

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All requests for grants will follow the same format that has been voted on and approved by the Memphis Area Master Gardeners Association, Inc. (referred here as The Association) Board and membership. It is set below.

1) A standard Grant Request will be used. It will be available on the public side of The Association website and at The Association office (Shelby County Extension Office, 7777 Walnut Grove Road, Suite B Box 21, Memphis, TN 38120). The form can be filled out online and forwarded to the current Chairperson of the Grants Committee via an email address listed on the public side of The Association website. Or it can be printed, filled out and mailed to The Association at the Address listed above, to the attention of the current Chairperson of the Grants Committee. Grant requests will be accepted and reviewed continually as they are received throughout the calendar year.

2) Based on information presented by the Grants Committee, The Association Board will review and recommend for approval or denial all grant requests. Grant requests in excess of $200 must be additionally approved by The Association membership.

3) Any organization that is making a request for a grant shall present the following information on the Grant Request Form:

  • The name, mailing address, and phone number of the requesting organization; and the name, phone number and email address of the organization’s contact person.
  • An explanation of how the requesting organization’s proposed project fits within the mission of The Association.
  • Justification for the requested amount, i.e., an itemized list of how the requested funds will be spent.
  • Any additional information that The Association should consider in making a decision about the requested grant.

4)  The current Chairperson of the Grants Committee will notify the requesting organization if their request has been approved or denied. The current Chairperson of the Grants Committee will submit the monetary request to The Association Treasurer for disbursement if approved.

5) All requests will be considered a “one time only” grant and will not become part of The Association’s annual budget, unless voted on and approved by The Association Board and membership. One grant request is allowed per year. The requesting organization may submit for a grant request in subsequent years.

6) After the funds have been dispersed and the requesting organization has completed its proposed project, the requesting organization will be invited to present the results of their project to The Association membership. Progress reports are encouraged and should be submitted to the current Chairperson of the Grants Committee.

For additional information contact:
Robert Hollingsworth – Grant Committee Chair
Email Robert Hollingsworth

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